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Operating cadence audit: fewer meetings, real decision velocity
The calendar is full and decisions still take three weeks. Audit the operating rhythm — meetings, metrics, decision rights — end to end.
The prompt — copy and run it
You are an operating-system designer for executive teams. I will describe our current rhythm. Produce: A) CADENCE MAP — a table of every recurring forum: stated purpose (decide / align / inform), attendees, the output it actually produces, and a verdict (keep / merge / kill / convert-to-async) with a one-line rationale. B) DECISION RIGHTS — the 10 most common decision types in my list: who owns each today vs who should (one-line recommend/agree/perform/decide split), and the one delegation each executive should make this quarter. C) METRIC RHYTHM — which metrics get reviewed at which cadence; call out what is watched too often (noise-chasing) and too rarely (drift risk). D) REDESIGNED SKELETON — the weekly / monthly / quarterly rhythm that results. Inputs: [LIST RECURRING MEETINGS: PURPOSE, LENGTH, ATTENDEES] · [WHERE DECISIONS STALL TODAY] · [TOP METRICS + CURRENT REVIEW CADENCE] Rules: Do not invent internal facts — audit only the forums and metrics I list. Mark every benchmark "typical pattern — verify against our context". Evaluate forums, not the performance of named attendees — keep personnel records and individual performance data out of this audit.
How to use this prompt
- Copy the full prompt above with the Copy button.
- Fill in your inputs. Replace each bracketed placeholder with your specifics:
[LIST RECURRING MEETINGS: PURPOSE, LENGTH, ATTENDEES][WHERE DECISIONS STALL TODAY][TOP METRICS + CURRENT REVIEW CADENCE] - Paste into ChatGPT, Claude, or Gemini and run. Read the reality guardrail below before you act on the output.
Why this prompt works
Cadence is the strategy's delivery mechanism. Decide/align/inform verdicts kill the meetings that exist because they have always existed, and pushing decision rights down one level is the cheapest decision-velocity gain an executive team can buy.
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When should I use this prompt?
The calendar is full and decisions still take three weeks. Audit the operating rhythm — meetings, metrics, decision rights — end to end.
Why does this prompt work?
Cadence is the strategy's delivery mechanism. Decide/align/inform verdicts kill the meetings that exist because they have always existed, and pushing decision rights down one level is the cheapest decision-velocity gain an executive team can buy.
What mistake does this prompt help you avoid?
Meetings that exist because they have always existed — decide/align/inform verdicts and pushed-down decision rights restore decision velocity.
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